Apollo.io Sync
Import and sync your contacts from Apollo.io in a few clicks.
Apollo.io Sync
FluenzR integrates with Apollo.io to let you import and sync your prospecting contacts easily.
Prerequisites
- An Apollo.io account with an API key
- At least one contact in Apollo.io
Setup
1. Get your Apollo API key
- Log in to your Apollo.io account
- Go to Settings > Integrations > API Keys
- Create a new API key or copy an existing one
2. Configure FluenzR
- In FluenzR, go to Integrations
- Click on Enrichment (Apollo/Hunter) tab
- Paste your Apollo API key
- Click Save
Importing contacts
1. Access Apollo Sync
- Go to Integrations
- Click on the Apollo Sync tab
2. Select a list
FluenzR displays your available Apollo lists:
- Lists with "Imported" badge: Lists already synced with FluenzR
- Lists without badge: Lists not yet imported
- "All contacts": Import all your Apollo contacts
3. Preview
After selecting a list, FluenzR shows:
| Information | Description |
|---|---|
| New contacts | Contacts that don't exist in FluenzR yet |
| Duplicates detected | Contacts with an email already in FluenzR |
| Total Apollo | Total number of contacts in the list |
4. Handling duplicates
For each detected duplicate, you can choose:
| Action | Behavior |
|---|---|
| Skip | The existing contact is not modified |
| Update | The contact fields are updated with Apollo data |
Tip Use the "Skip all" or "Update all" buttons to apply the same action to all duplicates.
5. Destination group
Choose where to place imported contacts:
| Option | Description |
|---|---|
| Create new group | A new group will be created with the Apollo list name |
| Existing group | Add contacts to an existing group |
| No group | Import contacts without assigning them to a group |
Info You can customize the group name before importing.
6. Start import
Click Import (or Sync for already imported lists).
Synchronization
Re-sync a list
For lists already imported:
- The list shows a green Imported badge and the associated group name
- Click Sync instead of "Import"
- New contacts are added, existing ones can be updated
- The destination group is automatically pre-selected
Change group name
During synchronization, you can modify the existing group name. The change will be applied automatically.
Synced fields
The following fields are imported from Apollo:
| Apollo Field | FluenzR Field |
|---|---|
email | |
first_name | First Name |
last_name | Last Name |
organization.name | Company |
title | Job Title |
phone_numbers[0] | Phone |
linkedin_url | LinkedIn URL |
city | City |
country | Country |
Sync report
At the end of each sync, a report shows:
- Number of contacts created
- Number of contacts updated
- Number of contacts skipped
- Any errors (with details)
Limits
| Limit | Value |
|---|---|
| Contacts per sync | Unlimited |
| Lists detected | First 10 pages of contacts |
Troubleshooting
"Invalid API key"
- Verify the API key is correctly copied
- Make sure the key hasn't expired in Apollo
"Rate limit exceeded"
Apollo limits the number of requests per minute. Wait a moment and try again.
Contacts without email
Apollo contacts without email are still imported but won't be able to receive email campaigns. Use enrichment to find their emails.
Empty or missing list
FluenzR detects lists by analyzing your contacts' labels. If a list doesn't appear:
- Verify contacts are assigned to that list in Apollo
- Click Refresh to reload lists
Best practices
Before import
- Clean up your Apollo lists of obsolete contacts
- Define a naming strategy for your FluenzR groups
- Decide on your duplicate update policy
Recommended organization
- One Apollo list = One FluenzR group for easy tracking
- Sync regularly to keep your contacts up to date
- Use groups to segment your campaigns
After import
- Spot-check a few contacts
- Run email enrichment on contacts without email
- Create a test campaign to a small sample